and of non-members
participating in the activities of the Association.
2. Definition of personal data
Personal data is information such as addresses, names, telephone numbers,
addresses that can identify specific individuals that are provided by members
and by nonmembers
participating in the activities of the Association to the Japanese Gastroenterological
Association by mean such as e-mail, post, or fax.
3. Gathering of personal data
Personal data gathered from members and from non-members
participating in the activities of the
Association shall be in accordance with the purpose of activities of the Association
and use limited
to providing services, creating a member directory, survey research, and updating
gathered in the past.
4. Management of personal data by the Association
The Japanese Gastroenterological Association shall strictly manage personal
data gathered so
that it is not leaked to outside parties, damaged, falsified, or lost. Measures
to prevent leakage
shall be taken in managing registered information stored. However, the Association
responsibility for damage such as falsification or leakage due to unauthorized
means that cannot be technically foreseen.
5. Disclosure of personal data
A. The Japanese Gastroenterological Association may provide personal information
gathered to outside entities commissioned as required for operations, but restricted
minimum extent necessary and under strict confidentiality agreements. Also,
data statistics may
be provided to third parties in a form that does not include information that
can identify specific
individuals. This data may be provided without prior consent of the original
B. Personal data may be disclosed or provided in any of the following cases
other than the
purpose for which it was gathered.
- If requested to disclose or provide data through legal processes.
- If the provider of personal data consents to or approves data discloser
- When using personal data for the purpose of information distribution
services in line with the
purposes of Association activities or for sending e-mail or other correspondence
necessary for the
operation on the Association.
- For other justifiable reasons to accomplish the activity plans approved
by the general assembly
or Board of Directors.
6. Revision and application
All revisions shall be
notified to Association members in a timely fashion. If the Japanese Gastroenterological
Association establishes individual rules that pertain to personal data, the
rules shall be applied with precedent.